Referee’s Meeting – September 20, 2000

Royal Motel, Vacaville, CA

 

 

Meeting called to order:7:15 p.m. by President Ed Diaz

Correspondence:           None

Guests:                         Gary Moore

Heather Wilson

 

 

ATTENTION  ALL  CLUBS !

 

The annual Sanctioning Meeting is approaching.  It is mandatory that all clubs send representatives to attend. The meeting will held on November 11, 2000 at the Best Western Stockton Inn, 4219 E. Waterloo Rd., Stockton.  The meeting begins at 10:00 am. 

 

 

Committee Reports:

 

Cross Country  -  Steward Chris Sykes reported:

 

• There were no races during the last reporting period.

 

• The next event will be the Prime Time HS on October 1^st.  The 2000 B/C Series is complete and awards will be given out at this event.  All award recipients have been notified.

 

• Points for B/C and Rank have not been updated.  Terry Pederson is working on getting results reformatted into a program that can be posted to the website.  It should be done soon.  

 

• There are six races left in the 2000 Series.  The Wilseyville HS has been cancelled.

 

• Terry Pederson has almost completed a new scoring system that will be more “user friendly” and accessible than the checkpoint scoring system.  The modified system will be used with the current bar code system and scanners.

 

Enduro  -  Randy Patterson reported for Steward Alan Plumbridge:

 

• There has been no activity during the last month.

 

·          The next event will be the Jackhammer Enduro on October 22^nd.

 

Dirt Track  -  Steward Ralph Lee reported:

 

• Races have been held every weekend but Labor Day weekend.

 

• A protest/complaint will be heard later about championship points. 

 

• The Lodi track is facing two serious problems.  First, noise complaints have resulted in the Sheriff’s coming to the track for the past two weeks.  This is partially due to races that have been running late.  The Lodi club will be starting all dual races 1½ hours early and a 10:00 p.m. curfew has been established to address this problem.  Second, residents have reported there is too much speeding along the 25 mph road to the track.  It is possible that “cops” will target the area to site speeders on the way in to the track and wait to pick up DUI’s leaving the track.

 

• Committee member John Davis went to the August 26^th race at Club Moto to ride and also helped work the line-ups at the event.  His help was very appreciated.      

 

• Jerry Fouts is working with Moose and/or other sponsors to get four or five jackets donated for the awards banquet.

 

LAO  -  Bill Dart reported:

 

·         The Federal Grant program regulations have been approved.  All grant applications are due by October 1^st.  The first commission meeting will be November 1^st and grant approvals should be decided by mid-November.  Almost two times the amount of money available has been applied for.  Most agencies have applied for grants in the law enforcement, resource conservation and resource monitoring areas.  This grant cycle will be the first test of how the new commission will operate.

 

• The Mammoth Bar lawsuit has been settled.  A comprehensive study of the park to determine a long-term management plan will take place over the next 18 months.  During that period the riding area will be open on a limited basis.  The “winter” schedule begins October 1^st with the park being open Thursday, Friday, Sunday and Monday.  On April 1^st the “summer” schedule begins and the park will be open Thursday, Sunday and Monday.  Saturday’s have been set aside for all non-motorized activities.

 

• The Knoxville Project is back on track.  We were able to get the BLM to detour from their revised “stop all development” plan back to the original plan.  New trails will be built and some dead end trails will be made into loops.  New trail construction in the south end of the area will begin in about two years.

 

·          Noise has resurfaced as a big issue in California’s OHV program.  (Much of it is due to new 4-Strokes.)  The State has directed a new sub-committee to recommend new sound level limits for California law.  The current limit is 99 (+or- 2) db.  The Motorcycle Industry Council has recommended that a 96 db. number could be acceptable.  The state has indicated a 94-96 db. rating would be better.  The US Forest Service representative has called for an 85 db. limit.  This noise issue is one we cannot use “science” to beat.  A proactive approach must be taken to keep noise within the current limits.  Noise violators are causing our whole sport to have a “black eye.”  The AMA congress may be asked to help with this issue.

 

• A controversy has been building about tractor trail maintenance in the El Dorado and Mendocino Forest areas.  The Forest Service is planning to have meetings to discuss how to best plan tractor trail maintenance and will address keeping single-track trails hand maintained.

 

• In Nevada –  (1.  The second draft of the plan for the Black Rock Desert has thrown out the criteria used to determine what is considered a major event (i.e.: the Burning Man).  With this change, one of our races would not be considered a major event.   (2.  In the Pine Nut Mountain Range, a big electronics company is proposing to trade corporate land for some BLM land, to plan future development.  It doesn’t appear the BLM will go for this.

 

• The next issue of Track and Trail is being printed and will be mailed soon.  A voter’s guide is included for use in the upcoming November elections.  It is very important that everyone is informed about the candidates and issues that will help us save our sport and continue to have access to public lands.  Don’t forget to spread the word – and VOTE !!!

 

Rules Committee  -  Chairman Randy Patterson reported:

 

• One submittal of rule changes with new rules has been received from Bill Buffington regarding Qualifiers.  A rules committee meeting will be scheduled when Enduro Steward Alan Plumbridge returns from vacation.

 

• Dave Picket is looking in to getting copies of rule change forms to Randy.

 

Webmaster Report  -  Jim Matheson reported:

 

• The Website is currently being updated.

 

• Uploading information has been given out to help make getting information posted to the site more efficient.

 

·         It was discussed and determined that it is appropriate to add a link for registering to vote to the website.  Jim will get this added ASAP.

 

Awards Banquet Report  -  Chairman Kevin Yost reported:

 

• A preliminary banquet schedule, estimated costs and a layout diagram for the event were passed out.

 

·         Plans for securing the hall are being finalized.

 

·         The Stewards need to turn in their award numbers ASAP.  The Stewards are responsible for getting invitations out to their award winners.  The Stewards are responsible for ordering their trophies and also for presenting them at the banquet.  Assigned presentation times must be strictly followed this year.

 

• Options to keep the cost of the banquet down are being explored.  The caterer is willing to work with Kevin on this.  It may be possible for awards presentation only tickets to be sold this year.

 

• Color schemes for the awards will be determined by the B.O.D.  The number of awards to be given out will be determined by the B.O.D.

 

• A volunteer to be in charge of the raffle is needed.

 

Dirt Days Report  -  Dave Picket reported:

 

• Plans for Dirt Days in 2001 are moving forward. 

 

• The date is still in question, but it should be sometime in May.  The exact date(s) will be selected at the Sanctioning meeting in November.

 

• Plans for getting insurance, contingencies, volunteers and entertainment are under way.  Ideas for activities for kids and family participation are needed and welcome.

 

·         All district committee members and officials need to commit to working to make this event a success.

 

• The Nevada County Woods Riders may put on the night event.

 

• It was suggested that including an activity for Quads might be beneficial to the event and the district.  Dave will look in to finding a Quad club/organization to help arrange this.

 

Old Business

 

• John Hartvickson read the criteria for determining a recipient of the new Jim Hutzler Award.  (The criterion is similar to what AMA uses for the Dudley Perkins Award.)    A committee of Jerry Fouts, Dave Wood and John Hartvickson will choose the first recipient.  The award will be announced at the 2000 awards banquet in January.  This award will not necessarily be annual.

 

• Ralph Lee reported that he now has an official D36 phone number and email address.  The phone number is (209) 369-8798 and the email is D36hotshoe@juno.com.

 

• A half-mile track for the AMA Amateur Nationals in 2001 is still needed.  Any clubs, individuals and sponsors who can help with the event need to contact Ralph ASAP.

New Business             

 

·         Bill Dart reported that Kawasaki has committed to a contingency program for selected cross country and enduro events.

 

Good of the Body

 

• John Hartvickson noted that Brad Lackey’s website offers a “Legend Series” of T-shirts.  All sales of Dick Mann shirts off the website are being set aside to help Dick Mann with his current medical costs.  For more information, go to www.BradLackey.com.

 

• The AMA mailed a notice about the “how to get involved in politics” seminar.  Dave Picket mentioned how important it is for voters to be involved in the upcoming election and that this seminar would be valuable.

 

• Dave Wood reported there will be a trail user committee meeting with the Georgetown Ranger Station on Friday, September 22^nd.

 

• Information about how to get an event listed in the Calendar section of Cycle News was given out by Jill Patterson.  (The form to use is found in the Calendar section of every issue of Cycle News.)

 

Nominations for the 2001 Board of Directors  - opened

 

• The following were nominated to serve on the 2001 Board of Directors:

 

Bill Buffington

Bill Dart

John Davis

Ed Diaz

Ralph Lee

Jim Matheson

Dave Pickett

Alan Plumbridge

Scott Reynolds

Chris Sykes

Jamie Williams

Dave Wood

Kevin Yost

 

Nominations were closed until the October meeting.

 

 

Competition Committee Meeting  -  Called to order at 8:40 p.m.

 

Gary Moore, representing Bobby Caldeira, was present to file a protest requesting that championship points be paid separately if both TT and ST events are run on the same day.  Currently, when dual events have been run, only one set of championship points has been issued (based on the best finish between the two events).  Racers have been paying two separate entry fees. 

 

Both Gary and Ralph Lee gave background details, current information and answered questions about the issue. 

 

The committee discussed and weighed all the information presented, then voted in favor of the protest.  The decision is as follows:

• TT and ST are separate events, per rule 14.1, thus championship points are to be issued separately.
• The championship points are to be reassigned, retroactive to the beginning of the series.

 

 

Adjourned:  9:35 p.m.

 

 

Board of Directors Meeting

 

 

Meeting called to order:  9:50 p.m. by President Ed Diaz

Guests:                         Heather Wilson

 

 

August’s minutes were reviewed and one item under Old Business was amended:

 

The original version -

 

“The Cross Country scoring for Virginia City was settled.  There were several riders who managed to ride the event without current AMA or D36 cards.  This will be checked and those riders will not be awarded any points.”

 

The amended version:

 

“The Cross Country scoring for Virginia City was settled.  There were several riders who managed to ride the event without current AMA or D36 cards.  Chris Sykes and Barb Haymond will check event paperwork and make a list of riders who were allowed to ride the event without current cards.  Western States will be held responsible for paying the fees for those who rode the event without current cards.  Points will be awarded to the riders.  Ed Diaz will notify the club with the amount of money due to the district.”

 

 

Membership Report:  -  Barb Haymond reported:

 

·         Lifetime membership cards will now include the contributions that the cardholder has made to the district.  Cardholders will be responsible for getting the information they want listed on their cards to Edd and Barb.

 

·         It was clarified that the district mailing list can be given out to active district clubs.  The member of the club that requests the list must have a current district card.

 

·         A report showing the number of ‘one day’ cards was passed out.  If the ‘one day’ card program continues, it was suggested that a non-member release form be required to help identify the difference between those who buy a ‘one day’ card and those who buy a regular membership card.

 

·         There are still clubs who have not submitted the forms and fees due for events held earlier this year.  These clubs will be notified and held responsible for all fees due.

 

·         ATTENTION  ALL  CLUBS !

 

o        You are responsible for making sure that you are using current forms from a current sanctioning package for your event. 

o        You are also reminded that all paperwork from your event (forms and fees) should be sent to the current Director of Competition, Rich Fern.  (Not the previous one, Colin MacDonald.)

o        You are responsible for getting everything turned in by the deadlines, per the rulebook.

 

Old Business

 

·         Bill Dart reported that the lobbyist hired from Citizens for Public Access will start on October 1^st.  This is on a one-year contract with a 30-day cancellation provision.  The lobbyist will be asked to attend the Sanctioning Meeting in November.

 

·         Some sample copies of the rulebooks that Paul Mahoney printed were available for review.

 

·         Kevin Yost reported on the estimated costs per person for the awards banquet, based on an estimated number of participants and awards to be presented.  He is pursuing other options to get the cost per person down from last year.  There was discussion about how to keep the noise and rudeness level down during the awards presentations.

 

·         A reimbursement issue was re-discussed and settled.

 

·         The Stewards need to turn in a final proposal for the number of trophies they are requesting for the awards banquet in October.  The final decision for the total number of awards allowed will be determined at the October meeting.

 

New Business

 

·         Heather Wilson expressed her interest in becoming the new D36 Secretary.  She is qualified and willing to work hard to do a good job.  The motion was made to appoint Heather as Secretary and it passed 7-0.  Welcome, Heather!

 

• Ralph Lee asked to have the decision on the earlier protest reviewed and changed.  He explained his reasons and stated his “case.”  After extensive discussion, the original protest decision stands.  If any new protests are filed, they will be reviewed and the outcome could change the original decision.

 

• AMA rule changes that will be proposed at AMA’s National Meeting in October were reviewed.  Our AMA Congressmen will be attending this meeting and voting on the rule changes.

 

Good of the Body

 

• Nominations are now open for the 2001 Board of Directors.  Nominations will again be accepted at October’s meeting and voting will take place at the Sanctioning Meeting in November.

 

• A reminder to all clubs and committee members – attendance at the Sanctioning Meeting is mandatory.

 

 

Adjourned:  12:20 a.m.

 

 

Respectfully submitted, Jill Patterson